ERISA Benefits Law Desk ReferenceERISA Benefits Tech, LLC

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Every Part of the Desk Reference, with the topics it covers and the related Parts to consult. Benefits questions often cross subjects; the related Parts show where.

Division I. Employer, Plan, and Fiduciary Foundations

Part 1. Controlled Groups and Affiliated Service Groups

This Part covers Code §§ 414(b), (c), (m), (o), ownership attribution, ASGs, management function groups, and aggregation consequences.

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Part 2. Plan Documents, Amendments, Mergers, and Terminations

This Part covers the whole plan-document lifecycle.

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Part 3. Fiduciary Duties and Prohibited Transactions

This Part covers fiduciary status, governance, service provider fees, ERISA §406, ERISA §408, Code §4975, plan asset issues, VFCP, and DC plan investment menu governance (menu construction, share classes and revenue sharing, recordkeeping fees, target-date funds, CITs, managed accounts, stable value, brokerage windows, alternative assets, and ESG/proxy voting).

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Part 4. Reporting, Disclosure, Recordkeeping, and Claims

This Part covers Form 5500, SPDs, SMMs, SARs, benefit statements, blackout notices, QDIA, 404a-5, participant requests, ERISA §503 claims, and electronic delivery.

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Division II. Retirement Plans

Part 5. Qualified Plan Testing, Eligibility, and Vesting

This Part covers the qualified plan's annual compliance cycle — everything that runs off one census in one testing season — plus the eligibility and vesting rules that determine who is in that census and what they have earned.

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Part 6. Distributions, Loans, Rollovers, and RMDs

This Part covers hardships, in-service withdrawals, loans, rollovers, withholding, §402(f), Form 1099-R, QJSA/spousal consent, and RMDs — including the SECURE 2.0 required-beginning-date ages, the lifetime and death-benefit rules, eligible designated beneficiaries and the 10-year rule (with the final-regulation annual-distribution requirement for post-RBD deaths), beneficiary RMDs, Roth RMD treatment, and the §4974 excise tax. It also covers missing and non-responsive participants and uncashed distribution checks — the search obligation and DOL's sub-regulatory guidance package (Best Practices, CAR 2021-01, FAB 2014-01, FAB 2021-01, FAB 2025-01), the PBGC Missing Participants Program, the tax treatment of uncashed checks and of payments to State unclaimed property funds, State escheat and ERISA §514 preemption, and the Retirement Savings Lost and Found.

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Part 7. Defined Benefit and Hybrid Plans

This Part covers ongoing single-employer DB and hybrid plan compliance: §§412/430 minimum funding, §436 benefit restrictions and AFTAP certifications, §430(i) at-risk status, funding waivers/§4971, cash balance and pension equity design (§411(a)(13), §411(b)(5), market rate of return, conversions), §417(e) lump-sum assumptions, §415(b) DB limits, actuarial equivalence, PBGC coverage/premiums, §4043 reportable events, §4010, §4062(e), and pension risk transfer (annuity buyouts/buy-ins/lift-outs, lump-sum windows, IB 95-1).

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Part 8. 403(b) Plans

This Part covers the 403(b) plan itself: eligible-employer status, the three funding vehicles, the written plan, universal availability and the permitted exclusions (with the once-in-always-in rule), ERISA versus non-ERISA status under the DOL safe harbor, contribution limits and the special 15-year catch-up, distributions and loans, contract exchanges and information-sharing agreements, plan-to-plan transfers, termination, and 403(b) corrections.

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Part 9. ESOPs and Employee Ownership

This Part covers ESOP qualification and designation (§4975(e)(7), §409(l)), leveraged/exempt-loan transactions, adequate consideration and ESOP valuation (ERISA §3(18), §408(e)), put options and §409(o) distributions, §401(a)(28) diversification and appraiser requirements, repurchase obligations, §404(a)(9)/§404(k), S-corporation ESOPs and §409(p), §1042 sales and §409(n), the §4978/§4979A excises, ESOP trustee process and DOL enforcement posture (FAB 2026-01, the employee-ownership initiative), and sales/acquisitions of ESOP companies.

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Part 10. Multiemployer Plans and Withdrawal Liability

This Part covers multiemployer (Taft-Hartley) plan matters, primarily employer-side: ERISA §§4201–4225 withdrawal liability (complete/partial, industry exemptions, calculation and §4213 assumptions, the §4219/§4221 review-and-arbitration process, §4225 caps, mass withdrawal), controlled-group/successor/evade-or-avoid liability, §4204 asset-sale structuring, zone status and FIP/RP schedules, MPRA, ARPA special financial assistance, plan insolvency and the multiemployer guarantee/premiums, §515 delinquent contributions and audits, and LMRA §302(c)(5) governance and employer-trustee counseling.

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Part 11. Multiple-Employer and Small-Employer Arrangements

This Part covers any arrangement in which unrelated employers share a retirement plan, and for small-employer plan selection and operation: multiple employer plans under Code §413(c) (what is tested plan-wide versus employer-by-employer, determination-letter reliance carve-outs, Schedule MEP and ERISA §103(g)); the single-ERISA-plan-or-many question under ERISA §3(5), DOL Advisory Opinion 2012-04A, and the 2019 association retirement plan rule at 29 C.F.R. §2510.3-55; PEO-sponsored plans (Rev. Proc. 2002-21/2003-86, the bona fide PEO route, and why CPEO status does not answer the qualification question); pooled employer plans and pooled plan providers (ERISA §§3(43)-(44), Code §413(e), Form PR registration under 29 C.F.R. §2510.3-44, PPP duties, conflicts, and the participating employer's retained selection-and-monitoring duty); the unified plan ("one bad apple") rule and the §413(e) notice-and-spinoff sequence for participating-employer failures; and the small-employer vehicles — SEPs, SARSEPs, SIMPLE IRA and SIMPLE 401(k) plans, starter 401(k)s, the §45E/§45E(f)/§45T/§45AA credits, the §414A automatic-enrollment mandate and its employer-by-employer application in a MEP/PEP, and State auto-IRA programs.

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Part 12. QDROs and Division of Retirement Benefits

This Part covers division of retirement benefits in divorce and support matters: QDRO qualification (ERISA §206(d)(3); Code §414(p)), plan QDRO procedures, determinations, segregation, and the administrator's fiduciary role; posthumous/successive orders (29 C.F.R. §2530.206); DB separate-vs-shared-interest design and DC division formats; death, remarriage, and survivor treatment; taxation of awards (§402(e)(1)(A), §72(t)(2)(C), child-support orders); competing beneficiaries (Boggs/Egelhoff/Kennedy); and the non-ERISA regimes — IRAs (§408(d)(6)), TSP, FERS/CSRS, military retired pay, railroad retirement, and Arizona governmental plans (ASRS, PSPRS/CORP/EORP, TSRS, Nationwide 457(b)).

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Division III. Health and Welfare

Part 13. COBRA, HIPAA, and Welfare Benefits

This Part covers COBRA, Arizona mini-COBRA, HIPAA, BAAs, §125, FSAs, HSAs, HRAs (including ICHRA, QSEHRA, and excepted-benefit HRA design and administration), DCAPs, welfare Form 5500, MEWAs, and welfare compliance. It also covers retiree medical and Medicare coordination — retiree health vesting after Tackett and Reese, VEBAs and §401(h) accounts (and §420 transfers), Medicare Secondary Payer, Medicare Part D creditable-coverage disclosure, the HSA/Medicare enrollment traps, and the retiree-only plan and ADEA Medicare-coordination interactions.

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Part 14. ACA Employer Mandate and Health Reform

This Part covers ALE, §4980H, Forms 1094-C/1095-C, Letter 226-J, ICHRAs, affordability, minimum value, ACA market reforms, the full-time determination mechanics (hours of service, measurement methods, variable-hour and seasonal employees, breaks and rehires), and ACA §1557 nondiscrimination.

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Part 15. Health Plan Parity, CAA, and Transparency

This Part covers MHPAEA parity and NQTL comparative analyses (including the 2024 final rule's nonenforcement posture), the No Surprises Act and federal IDR (QPA, TMA litigation, the 2026 IDR operations rule), gag-clause attestations (GCPCA), RxDC reporting, Transparency in Coverage machine-readable files and the price-comparison tool, provider directories and the other CAA patient protections, ERISA §408(b)(2)(B) covered-service-provider compensation disclosure (brokers and consultants, and since the Consolidated Appropriations Act, 2026 also PBMs, TPAs, and other listed service providers), the CAA 2026 PBM provisions (ERISA §726/Code §9826 PBM reporting to plans, the §502(c)(13) penalties, and the §408(b)(2)(C) rebate pass-through), and health-plan fee fiduciary litigation and governance.

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Part 16. FMLA, USERRA, and Wellness Programs

This Part applies whenever a leave of absence, a protected status, or a wellness program reaches a benefit plan: FMLA group health maintenance under 29 C.F.R. §825.209, the premium-payment arrangements and the 15-day mailed notice that must precede any lapse, the narrow §825.213 right to recover the employer's premium share, and the §825.215(d)(4) pension rule (FMLA preserves service, it does not credit it — with the last-day-condition trap); the state paid-family-leave substitution question under Opinion Letter FMLA2025-01-A; USERRA reemployment, the §4316(a) escalator and the §4316(b) paid-military-leave and benefit-accrual litigation, §4318 pension crediting and the employer's funding liability and make-up window, the Code §414(u) qualification mirror and its loan-suspension rule, the HEART Act items (differential wage payments, the mandatory §401(a)(37) death benefit, qualified reservist distributions), and §4317 health continuation; wellness program design across the HIPAA/ACA nondiscrimination rules, the ADA, and GINA, including the fact that no ADA or GINA numerical incentive limit currently exists (GINA still bars any inducement for providing genetic information itself, 29 C.F.R. §1635.8(b)(2)(ii)); and the residual protected-status overlays — the ADEA equal cost or equal benefit rule, disability-based plan distinctions, pregnancy comparability, and ERISA §510.

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Part 17. Fringe Benefits and Employment Taxation

This Part covers the Code's income-exclusion fringe benefit provisions — §132 (the principal categories, including commuter/transportation benefits, the suspended-and-now-permanently-unavailable-to-most-civilians moving expense exclusion (intelligence-community employees and new appointees excepted for taxable years beginning after 2025), and the §132(j)(1) nondiscrimination overlay that reaches only two of the categories), §127 (educational assistance and the now-permanent student loan repayment feature), §137 (adoption assistance), §79 (group-term life insurance, Table I imputed income, and the §79(d) key-employee nondiscrimination trap), and §128 (Trump Account employer contribution programs, moved here in full from Part 13 (COBRA, HIPAA, and Welfare Benefits)) — together with the threshold ERISA plan-status analysis for disability, life, AD&D, severance, EAPs, and voluntary benefits (the payroll practice exclusion at 29 C.F.R. §2510.3-1(b), the voluntary/group-type insurance safe harbor at 29 C.F.R. §2510.3-1(j), and the Fort Halifax ongoing-administrative-scheme test for severance), and payroll taxation and Form W-2 reporting mechanics (FICA/FUTA treatment, third-party sick pay, severance wage classification under Quality Stores, and Box 12 codes).

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Division IV. Executive and Equity Compensation

Part 18. Nonqualified Deferred Compensation, 409A, 457, and Executive Compensation

This Part covers NQDC, SERPs, 409A, 457(b), 457(f), top-hat plans, rabbi trusts, split-dollar life insurance (the economic benefit and loan regimes of Treas. Reg. §§1.61-22 and 1.7872-15, Notice 2007-34, and the §13(k)/§101(j)/ERISA overlays), 280G, 4999, 162(m), Code §4958 intermediate sanctions, and executive compensation.

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Part 19. Equity and Incentive Compensation

This Part covers ISOs/NSOs (§§421–424), §423 ESPPs, §83 and restricted stock, §83(b) elections (Form 15620), §83(i), RSUs, SARs, phantom equity, LLC/partnership profits interests and LLC award design, FICA timing (§3121(v)(2) special timing and non-duplication), equity withholding/deduction/reporting mechanics, the securities overlay (Rule 701, Form S-8, Section 16/Rule 16b-3), and the §4960 excise on tax-exempt employers (including the post-OBBBA all-employee covered-employee rule).

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Division V. Governmental, Church, and Tribal Plans

Part 20. Governmental, Church, and Tribal Plans

This Part applies whenever the employer type, rather than the plan type, drives the analysis: a State or local government, public school district, charter school, public hospital or authority; a church or convention of churches, a church-affiliated hospital, university, or agency, or a denominational pension board; or an Indian tribal government or tribal enterprise. The unifying question is whether the plan is outside ERISA, and on what authority.

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Division VI. Corrections, Audits, and Disputes

Part 21. Plan Corrections: EPCRS, VFCP, and DFVCP

This Part covers SCP, VCP, Audit CAP, SECURE 2.0 EIFs, VFCP, VFCP SCC, DFVC, Form 5330, loan failures, late deposits, RMD failures, and testing failures.

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Part 22. Government Audits and Investigations

This Part covers the procedural mechanics of a government audit, examination, or investigation: DOL/EBSA civil investigations (§504 authority, document requests, interviews, Voluntary Compliance letters, §502(l) penalties, criminal referral), IRS Employee Plans examinations (IDRs, the Audit CAP exam-side process, standalone closing agreements/EP VCAP, appeal rights), PBGC premium and standard-termination audits and compliance monitoring (reportable events, §4010, §4062(e), the Early Warning Program), and HHS OCR HIPAA investigations (complaints, compliance reviews, corrective action plans, resolution agreements, civil monetary penalties, criminal referral). Process and response posture only — correction substance and litigation strategy are routed elsewhere.

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Part 23. ERISA Disputes, Enforcement, Preemption, and Remedies

This Part covers §502 causes of action, standing, pleading standards, remedies and equitable relief, attorney's fees, limitations, exhaustion, standard of review, the administrative record and discovery (including the fiduciary exception to privilege), §514 preemption analysis (the Supreme Court canon, savings/deemer, complete preemption/removal), state PBM laws post-Rutledge, state auto-IRA mandates, the litigation-facing overview of DOL/EBSA investigations, litigation holds and preservation, and insurer-versus-plan allocation. Doctrine and risk analysis only — litigation strategy is reserved for litigation counsel.

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Part 24. Benefits Cybersecurity and Data Incidents

This Part covers benefit-plan cybersecurity and data incidents across retirement and health and welfare plans: DOL/EBSA's cybersecurity guidance (the April 2021 Best Practices / Tips for Hiring a Service Provider / Online Security Tips package, confirmed by Compliance Assistance Release No. 2024-01 (Sept. 6, 2024) to apply to all ERISA plans including health and welfare plans) and its sub-regulatory authority level; cybersecurity fiduciary process and committee governance; service-provider cyber diligence, SOC 2 review, and contract allocation of security obligations and loss; fraudulent distributions and account takeover (theories, the district-court case law, and who bears the loss); loss allocation, recordkeeper customer guarantees, and restorative payments under Rev. Rul. 2002-45; plan incident response; the notification analysis (no ERISA breach-notification rule; state law including A.R.S. §18-552; HIPAA for health plans); participant-data use and monetization; and the fidelity bond / fiduciary liability / cyber / crime insurance stack.

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Division VII. Transactions and Workforce Change

Part 25. Employee Benefits in Mergers and Acquisitions

This Part covers asset sales, stock sales, mergers, benefits due diligence, plan disposition, purchase agreement review, and post-closing integration.

Part 26. Severance, WARN, and Workforce Restructuring

This Part covers any workforce reduction, facility closure, furlough, hours reduction, or voluntary separation window, and for severance arrangements generally: the ERISA plan-status question under Fort Halifax, the 29 C.F.R. §2510.3-2(b) welfare-versus-pension safe harbor (the 2×/24-month trap, whose failure loses the safe harbor and ordinarily produces a pension plan with no realistic compliance path), window programs in both their cash-severance and qualified-plan early-retirement forms, severance plan documentation and ERISA §510 selection exposure, and OWBPA releases including the group-program decisional-unit disclosure; the federal WARN Act and the state mini-WARN overlay, including single site of employment and its unresolved application to fully remote employees; the §409A separation-pay exemptions in depth (short-term deferral, the two-times/two-year involuntary separation exception, collectively bargained and foreign separation pay, and the reimbursement and limited-payment exemptions that stack), involuntariness and the good reason safe harbor, the six-month delay, and the release-timing trap; the §457(e)(11) bona fide severance pay plan exclusion; severance employment taxation (Quality Stores and the surviving SUB-pay exception); and the benefit-plan consequences a restructuring triggers across the portfolio.

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